It also helps to communicate the reason for the layoff is not due to performance. You can thank them for specific contributions or for the work they've done in their position. How specific you are in this portion of the letter can depend upon the employee and the size of the company. Example: Batson Sign Inc. The employee needs to know when and how they can receive their last paycheck. If the employee is eligible for benefits as well, it's best practice to provide information about when those benefits terminate.
You can include information about their current balance of time off and how it affects their last paycheck. If your layoff letter is an email, consider linking directly to a web page with information about their health insurance policy and other benefits information.
Relevant resources for the team member include links to the health insurance policy page for more information. You can also include resources for financial hardship and unemployment benefits. Many states have specific procedures for offering benefits to laid-off employees, and you can include that information or link to a web page.
You can include separation paperwork to be completed with the letter or inform them of when they can expect to receive it. Sign the layoff letter with a professional closing and include your contact information. If team members have additional questions or comments, including your contact information makes it easier to facilitate professional communication.
You can include your company phone number and email, or include a schedule for making appointments. Acceptable professional closings include:. This is an example layoff letter you can use as inspiration while writing your own:. Dear Ruta Burwin,. I regret to inform you that you are being laid off from your current role as an interior design specialist, effective 12 August Due to recent restructuring, Grayson International Groups is eliminating several departments including Style and Decoration.
Outplacement is considered part of the RIF severance package, which may also include salary and health benefits continuation, vacation payout and other means to ease the transition. Download this free sample layoff letter template to get started.
Be sure to have your letter reviewed by your legal counsel to ensure that it is in compliance with law, regulations and company policies. Related articles 4 approaches to drive internal mobility and greater employee engagement. Be as transparent as possible. How the employee will be affected. If this is a RIF, be clear that their position is being permanently eliminated. Be as precise as possible.
Let them know the exact date if you can. If there is any equipment they will need to return, let them know when and how to do that. For reimbursements for approved expenses, please submit a request as soon as possible.
A meeting has been set up between yourself and a Human Resources representative. During that meeting, you will learn what the company can do for you to support you at this time. There is, for example, career counseling available [or whatever service is available].
You have the right to appeal this decision through the proper channels within [time period]. You are also encouraged to seek legal counsel to review the reduction in force and to offer potential courses of action.
The first paragraph should start with why the company has to eliminate certain positions or departments. Be sure to mention what actions were taken to avoid this situation. And then, inform the employee that it is their position that has been affected.
Give them the date of their last day of employment. Tell the employee everything they need to know about their salary, benefits, and reimbursements. When will they receive their final paycheck? What is to happen with the paid-leave they have accrued?
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